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Committee Handover Guidance

This quick reference guide is designed to aid current members of a committee hand over their roles to the newly elected committee for the following academic year.

Further information on all points is available within the Committee Handbook; relevant page numbers are with each bullet point.

Key Points
  • Ensure that the incoming committee are familiar with both the Activities and Code of Conduct byelaws.
  • Inform that there must be at least 2 committee members present for committee training in September
Code of Practice (COP) Forms (Pages 15-17)
  • Each Activity group must submit a Code of Practice every year, ensure that you inform the incoming committee on;
    • How to complete the forms
    • Who is responsible for completing each form
    • When they must be completed by
  • Code of Practice forms include
    • Constitution
    • Budget Plan
    • Action Plan
    • Risk Assessment
    • Event Proposal Forms
    • Trip Forms
    • Accident Report Form
Finance (Pages 19-23)
  • Inform the incoming committee of the group’s financial position
  • If possible, provide an up-to-date balance statement.
  • Give information of purchases made over the year.
Current Sessions
  • Inform the incoming committee of regular member sessions that are currently held
    • Where they are held
        Current room bookings (page 11)
    • When sessions are held
    • Any additional considerations for running the sessions
        Equipment needed for session activities